iDocsNOW

Less time. Less paper. Less work.

	MEDICAL BILLING SERVICES
	A/R MANAGEMENT & COLLECTIONS
	AUDIT GUARD
	ChoicePay
	EMR/PM INTEGRATED
	EMRx

FREE WHITE PAPER

CLICK HERE for your FREE White Paper on How to select and implement a Document Management System.

Document management for healthcare professionals.

The path toward a paperless office begins with iDocsNOW. Our web-based document management tool lets you convert paper documents into electronic images. Simply log into your secure electronic file cabinet to scan paper files or print electronic documents. Files can then be organized by assigning a few index values to create fully-searchable electronic filing cabinet — for one to 100 users or more.

Scan and Retrieve

iDocsNOW works within Internet Explorer. All that is required is a computer connected to the Web and a TWAIN 32- bit-compliant scanner. Users can easily scan thousands of pages daily into their secure filing cabinets, then safely retrieve them using any computer with Internet access. Organized file cabinets make searching by any combination of up to seven unique indexes (like patient name and date of service) fast and easy.

Print Driver

The iDocsNOW Print Driver allows users to store electronic documents — such as e-faxes or e-mail correspondence — directly in iDocsNOW rather than printing and then scanning the files. Virtually any document that can be printed to paper can be printed directly into your iDocsNOW filing cabinet.

Optical Character Recognition (OCR)

OCR technology immediately changes typewritten text to readable and searchable text when the document is scanned in the iDocsNOW system. Our OCR technology is 98 percent accurate per character and allows authorized users to search all files without having to manually index data. This is the perfect way to search through those multipage EOBs.

Multiple Filing Cabinets

While most hospitals, clinics or practices start with one filing cabinet, you can set up as many as you need. Accounting and human resource files can be stored separately from patient files by creating multiple filing cabinets — each with unique passwords and access authorities.

iDocsNOW Security

The primary focus at iDocsNOW is the security, availability and integrity of our customers' files. All customer data is stored at the iDocsNOW secure, redundant data centers. 256-bit advanced encryption security (AES) is used at all times to secure stored data and images. In addition, you receive a backup CD each month that contains the previous month's data files. On a day-to-day basis, you can keep confidential information secure by allowing only employees with access rights to view your files.

Audit Trail and Compliance

All activity in the filing cabinet is tracked from login to logout. User name, activity and date and time stamps are recorded in the iDocsNOW audit trail and cannot be edited. Scanning and storing of documents also helps offices comply with regulations like HIPAA, Sarbanes- Oxley and others.

Print, E-mail & Annotate

Print and e-mail documents directly from iDocsNOW. Users may also use the iDocsNOW Viewer to annotate on images. Circle or underline an area with the pencil tool, type a note on the image or ?white out' protected client information prior to printing or e-mailing the documents — all without editing the original document. This is a perfect way to mask confidential information on documents before forwarding them to outside companies.

iDocsNOW Link

The iDocsNOW Link may be used to access files in the iDocsNOW database from outside applications, such as electronic medical record (EMR), patient management or billing software. The iDocsNOW Link works with virtually all third-party applications for quick and easy retrieval from your primary application.

Save time

Scan documents once and never print them again. No filing or searching through folders or off-site locations. View documents without leaving your desk.

Save money

For one low monthly fee, you can save precious time and focus on building your business instead of shuffling paper files. Reduce the amount of paper you buy and eliminate postage, photocopies, fax machines, couriers and remote storage.

Decrease storage space

Electronic files stored on the iDocsNOW servers are legally accepted as the original. Shred cumbersome paper files, save room and turn filing cabinet areas into productive space.

Decrease operating costs

iDocsNOW helps companies decrease their paper consumption costs with the ability to directly e-mail or fax documents. Using the iDocsNOW online tools, employees quickly become more efficient and productive.

Go green

With web-based document management, you can virtually eliminate all of the paper you file today. It takes one tree to make approximately 85,000 sheets of paper. How many trees can you save this year by storing documents electronically?

Increase customer service

By placing e-mail correspondence in the same electronic filing cabinet as tests, images of insurance cards and other documents, it will be faster and easier for your employees to look at patient information. No more putting people on hold.

Give remote employees greater accessibility

Emergency calls. Trade shows. Training seminars. If you or your key employees frequently travel or work from home, you can easily access original files using iDocsNOW web-based technology. At the airport or in your home office at 3 a.m., you can pull up the files you need using index or keyword searches.

Implement back-up and recovery systems

Floods, fire, hurricanes, earthquakes, vandalism and theft place paper files in jeopardy each day. With iDocsNOW, you can rest assured that your organization is still in business when disaster strikes. The more you scan, the less you have to lose!

Improve compliance

iDocsNOW will help you meet Federal privacy and security regulations, and the electronic file is legally accepted as the original. Meet industry and city, state and Federal rules and regulations regarding record keeping and retention.

Easily access training and support

Customizing the iDocsNOW software for your company's specific needs is done quickly and easily during your training session. Create your indexes, set up users and more your first day. If you have a question or need to send a new employee through training, you can have them attend a live training session via the web or have a one-on-one session with one of our certified trainers. Support is available 9 to 5, Monday through Friday by phone or email.

BENEFITS

iDocsNOW Labor Savings Calculator	Based on 50 documents per day
Work days per year	250 Days
Labor cost per hour with benefits	$20.00
Length of time it takes to retrieve and re-file paper document	4 minutes
Length of time it takes to retrieve and re-file iDocsNOW document	5 seconds
Annual staff hours required for paper-based filing	1,667 hours
Annual labor cost for paper-based filing	$33,333.33
Annual staff hours required for iDocsNOW filing	34 hours
Annual labor cost for iDocsNOW filing	$694.44

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888-240-0056
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